20161128 BOD Notes

Attendees: Jay, Tanju, Alan S., Matt R.

Notes:

• Reviewed previous month notes.

• Quick overview of wiki, all members are allowed to get wiki accounts, and create content. Just need to request an account from the BOD.

• Tellus Event Recap:
  • Jay and Jon B. came out and participated. Jon was a big help. Jay brought out a bunch of gear and lemon battery project was well received. Luis also took Zeus Robot, and had his own table.
  • Overall good turn out. Met several teachers and home-school folks that are interested in hands-on activities. Looking for content.
  • Reiterating that we need better banner conducive to marketing events

• 501c3 Items:
  • Receipt templates have been created and are available from the BOD
  • Questions raised about the documentation requirements on our end for equipment donations. And ownership and disposal considerations. (There is an open question about the 2nd Laser Cutter)
  • 2nd laser cutter donated to the space
  • Jay still working on automated donation receipt to be issued for donate.themakerstation.com
  • We still need to figure out how much (what percentage) of membership dues can be tax-deductible? We should inquire with Tellus to see how they manage their membership dues.
  • We did secure both Slack non-profit as well as Amazon Smile, and also Google G-Suite business account
  • Does meetup.com offer reduced fees for non-profit?
  • We still need to pursue the Ikea donation program. Alan raised hand to help submit the application

• Financial Report:
  • Chris/Treasurer not attend today. Assuming no significant changes

• Membership Report:
  • Tanju didn't have time/make time for a report this month
  • We've lost one member over past month, need to reach out to inquire about reason. Previously lost a member the that had joined for only one month but she did reply that she dropped due to moving out of town
  • Still need to develop new-member welcome/onboarding package beyond the welcome letter. Alan suggests a quick survey to ask new member about their interest to try point them in the right direction, introduce to existing member with similar interests
  • We did get an inquiry about buying a gift membership for 3 mo Dec-Feb, we said yes and are manually managing this at this time. We do need to think about offering more formal gift membership option.
  • Arduino and ROS-Robotics meetups have been happening and ongoing, well received.

• Barnes & Noble Maker event recap:
  • Tanju participated with a table and met Jim Kelly who graciously dontated the second laser cutter!

• Camera Secutiry System:
  • No progress on this

• Nation of Makers:
  • National organization is being fomred, see announcment and webiste.
  • Tanju is staying engaged and wrote formal letter of support [link] no further action is needed on our part at this time. Updates will be provided as they develop

• Maintenance Meetup:
  • Maintenance meetup scheduled for this upcoming Sunday
  • Tanju wanting to start a maintenace wiki page to keep track of various makerspace maintenace items like HVAC air filters, lights, bathroom items, etc. Air filters replaced in Nov.
  • Looks like neighbors have been dumping carpet and detritus out back that is starting to encroach on our back door. We need to contact the landlord about this.
  • Fire Marshal came by for inspectioni on [DATE], only finding was that our fire entingusihers are expired need to be reinspected and tagged. Have 30 days to comply. We need to find a local company for this, etc