Difference between revisions of "20180930 BOD Notes"

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(→‎Discussed)
 
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==Attendees:==
 
==Attendees:==
−
'''BOD''':   
+
'''BOD''':  Joshua M., Tanju B
  
−
'''Members''':  
+
'''Members''': Chuck C.
  
 
==Notes:==
 
==Notes:==
Line 25: Line 25:
  
 
=== Discussed ===
 
=== Discussed ===
 +
 +
'''General Discussion:'''
 +
* General discussion about moving BOD meeting to Quarterly and separating out some Committee and Director roles from the Core BOD
 +
** It's challenging that people are not showing up to Board meetings
 +
** We need to come up with this structure and leverage best practices from other spaces
 +
 +
 +
* For big projects that impact the majority of the space and members, we really need to get a project champion to develop a proposal and take it to the BOD for review.
 +
** We can develop a simple template for project request that the BOD can review. Template needs to include the following details:
 +
*** What is the project?
 +
*** Who is responsible/will own it? Who is the Project Owner
 +
*** Who wants it?
 +
*** Space impact... how much space does it take up?
 +
*** Initial cost?
 +
*** Cost of ownership, maintenance costs?
 +
*** Project timeline
 +
*** Safety risks and considerations, training needs
 +
 +
 +
* Another potential future impact to the Station is interest from a local FIRST (FTC) robotics team.  Tanju gave them a tour of the space on Saturday and thinks it can be a win-win.  The team consists of approx 15 middle school kids, but they split up into subteams of 4-5 and usually would only use the space as subteams. 
 +
** Their running rules consist of 2 adult mentors accompanying the kids. 
 +
** The only challenging component is that on occasion they will be setting up a 12' x 12' test zone for testing their robot. Expecting that this can be managed
 +
** The team is assessing their options and expect to hear back from them next week
 +
 +
 +
* Intern for the Maker Station is now underway.
 +
** Intern is Quynh Pham, she will be here at the space on Wednesdays and Friday afternoons
 +
** Intern is working under the direction of Sean Mills and Tanju is overseeing the whole thing
 +
** We have created an #intern_projects on Slack
 +
 +
 +
* Shop cleanliness
 +
** This seems to be becoming an increasing challenge
 +
** Discussed various ideas for enforcing that people clean up after themselves and scheduling clean-up/build-out days
 +
** Target scheduling a clean-up/build-out day for Oct 13th
 +
  
  
 
'''Financial Update:'''
 
'''Financial Update:'''
 +
* No update from Chris
 
* HVAC Cost have trended down over the past two months, but not enough.  The most recent bill for Aug is $471 (7/30-8/29)
 
* HVAC Cost have trended down over the past two months, but not enough.  The most recent bill for Aug is $471 (7/30-8/29)
 
** In comparison the Aug 2017 bill was $346 at the old space
 
** In comparison the Aug 2017 bill was $346 at the old space
Line 82: Line 119:
  
  
−
 
−
'''General Discussion'''
 
−
*
 
  
  
 
'''Upcoming Events:'''
 
'''Upcoming Events:'''
−
* Open House on Oct 4th, 7pm
+
* Oct 4th, Open House 7pm
−
* Oct 27-28 Atlanta Maker Faire is back to two days
+
* Oct 27-28, Atlanta Maker Faire is back to two days
−
* 4th Anniversary BBQ Party
+
* Nov 3, 4th Anniversary BBQ Party

Latest revision as of 15:02, 30 September 2018

Attendees:

BOD: Joshua M., Tanju B

Members: Chuck C.

Notes:

Planning Agenda

  • Financial update
  • Membership update
  • New Items & Updates
    • New intern Quynh Pham has started
    • Tellus Discovery Day update
    • New CNC member project
    • Oct 27 ATL Maker Faire
    • Nov 3 4th Anniversary BBQ Party




Discussed

General Discussion:

  • General discussion about moving BOD meeting to Quarterly and separating out some Committee and Director roles from the Core BOD
    • It's challenging that people are not showing up to Board meetings
    • We need to come up with this structure and leverage best practices from other spaces


  • For big projects that impact the majority of the space and members, we really need to get a project champion to develop a proposal and take it to the BOD for review.
    • We can develop a simple template for project request that the BOD can review. Template needs to include the following details:
      • What is the project?
      • Who is responsible/will own it? Who is the Project Owner
      • Who wants it?
      • Space impact... how much space does it take up?
      • Initial cost?
      • Cost of ownership, maintenance costs?
      • Project timeline
      • Safety risks and considerations, training needs


  • Another potential future impact to the Station is interest from a local FIRST (FTC) robotics team. Tanju gave them a tour of the space on Saturday and thinks it can be a win-win. The team consists of approx 15 middle school kids, but they split up into subteams of 4-5 and usually would only use the space as subteams.
    • Their running rules consist of 2 adult mentors accompanying the kids.
    • The only challenging component is that on occasion they will be setting up a 12' x 12' test zone for testing their robot. Expecting that this can be managed
    • The team is assessing their options and expect to hear back from them next week


  • Intern for the Maker Station is now underway.
    • Intern is Quynh Pham, she will be here at the space on Wednesdays and Friday afternoons
    • Intern is working under the direction of Sean Mills and Tanju is overseeing the whole thing
    • We have created an #intern_projects on Slack


  • Shop cleanliness
    • This seems to be becoming an increasing challenge
    • Discussed various ideas for enforcing that people clean up after themselves and scheduling clean-up/build-out days
    • Target scheduling a clean-up/build-out day for Oct 13th


Financial Update:

  • No update from Chris
  • HVAC Cost have trended down over the past two months, but not enough. The most recent bill for Aug is $471 (7/30-8/29)
    • In comparison the Aug 2017 bill was $346 at the old space
    • New programmable/wifi thermostat was installed on July 8th. Since then our bill is down 17%
Electric Usage Summary Sept 29, 2018
Month Days KWh Diff Prv Mo %Diff Prv Mo
Sep 18 30 2,815 -329 -10%
Aug 18 32 3,144 -261 -8%
Jul 18 30 3,405 385 13%
Jun 18 32 3,020 1,560 107%
May 18 30 1,460 106 8%
Apr 18 29 1,354 -22 -2%
Mar 18 29 1,376 91 7%
Feb 18 31 1,285
Jan 18 14 390


Membership Update:

Since July, we lost a few members and gained a couple for a net gain of 2


Gumroad Summary Sept 29, 2018
______________ __Feb__ __Mar__ __Apr__ __May__ __Jun__ __Jul__ __Aug__ __Sep__
Member Total 41 46 49 50 49 48 NA 50
Maker 23 25 27 29 28 28 NA 28
Reciprocal 1 1 1 1 2 1 1 1
Student 10 13 15 14 14 14 NA 16
Old Maker 4 4 4 4 3 3 3 3
Old Student 2 2 1 1 1 1 1 1
Premium 1 1 1 1 1 1 1 1



Upcoming Events:

  • Oct 4th, Open House 7pm
  • Oct 27-28, Atlanta Maker Faire is back to two days
  • Nov 3, 4th Anniversary BBQ Party
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