20190711 BOD Notes

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Revision as of 20:22, 11 July 2019 by Tanju (talk | contribs) (Discussed)
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BOD: Joshua M., Tanju B

Members: Alex B., Mike R,



Board of Directors status update

  • Both Jay and Christine have resigned this year leaving a gap on the Board and Officers
  • Need to define and separate Board Governance vs Operational Leadership like an Exec Director, Operations/Maintenance, Equipment Champions i.e. Lasercutter, woodworking, 3D printers
    • Lively discussion about defining Board member responsibilities in writing. Joshua voiced concern that we have always struggled to get Board members. Alex indicated has expressed interested in being a Board member for a while now, but Board meetings stopped happening. All agree on the need to define roles and need to change/improve on previous practices
  • Need to finalize organizational Bylaws. Tanju confirmed that Bylaws have never been defined/put in place... until then rules and governance default on to the Articles Of Incorporation
  • Business insurance requirements per the lease

Financial Update

Monthly electric power bill update

  • HVAC Cost have trended down since installing lockbox over the thermostat. The most recent bill for June was $355
    • The cost is down 38% compared to June 2018.
    • June 2019 = $355 vs June 2018 = $569

Financial update, income vs expenses, bank checking account status

  • Tanju got bank and records handoff from Christine on May 9
  • Tanju updated the Finance spreadsheet for May after handoff from Christine, but June is still pending
  • Tanju has paid all of June's bills, and July's. Everything is on bank Auto-Pay except for the Electric Bill. Waiting on new checking account debit card to be issued to Tanju to setup autopay for Electric
  • Tanju wants to push for hiring a bookkeeper/accountant rather than rely on a volunteer for bookkeeping
  • Current status of checking account is ~$2000 after bills paid. Monthly operating expenses are ~$3200
  • Approx $500 in cash YTD pulled from the 3D printer dropbox and deposited into account. People are paying on the honor system is working. Alex has been donating printer filament.

Membership & Maintenance update

  • We're back up to 58 members which is great, but we're still below the December high of 61.
  • New member on-boarding procedure and member retention
  • Makerspace maintenance, storage, clean-up

Upcoming Events:

  • MiniCon at Sewell Mill Library Saturday 7/20
  • Maker-Artist Market at Freeside Friday 7/26
  • DragonCon in Atlanta Labor Day Weekend 8/30-9/2
  • Maker Faire Atlanta at GSU Stadium (Turner Field) weekend 9/28-9/29