Difference between revisions of "20161128 BOD Notes"

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* '''501c3 Items''':
 
* '''501c3 Items''':
** Receipt templates have been created and are avaible from the BOD
+
** Receipt templates have been created and are available from the BOD
 
** Questions raised about the documentation requirements on our end for equipment donations. And ownership and disposal considerations.  (There is an open question about the 2nd Laser Cutter)
 
** Questions raised about the documentation requirements on our end for equipment donations. And ownership and disposal considerations.  (There is an open question about the 2nd Laser Cutter)
 
** 2nd laser cutter donated to the space
 
** 2nd laser cutter donated to the space
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** We did secure both Slack non-profit as well as Amazon Smile, and also Google G-Suite business account
 
** We did secure both Slack non-profit as well as Amazon Smile, and also Google G-Suite business account
 
** Does meetup.com offer reduced fees for non-profit?
 
** Does meetup.com offer reduced fees for non-profit?
** We still need to pursue the Ikea donation program. Alan raised hand to help submit the application.
+
** We still need to pursue the Ikea donation program. Alan raised hand to help submit the application
 +
 
 +
* '''Financial Report:'''
 +
** Chris/Treasurer not attend today. Assuming no significant changes
 +
 
 +
* '''Membership Report:'''
 +
** Tanju didn't have time/make time for a report this month
 +
** We've lost one member over past month, need to reach out to inquire about reason.  Previously lost a member the that had joined for only one month but she did reply that she dropped due to moving out of town
 +
** Still need to develop new-member welcome/onboarding package beyond the welcome letter.  Alan suggests a quick survey to ask new member about their interest to try point them in the right direction, introduce to existing member with similar interests
 +
** We did get an inquiry about buying a gift membership for 3 mo Dec-Feb,  we said yes and are manually managing this at this time.  We do need to think about offering more formal gift membership option.
 +
**

Revision as of 17:31, 28 November 2016

Attendees: Jay, Tanju, Alan S., Matt R.

Notes:

  • Reveiwed previous month notes.
  • Quick overview of wiki, all members are allowed to get wiki accounts, and create content. Just need to request an account from the BOD.


  • Tellus Event Recap:
    • Jay and Jon B. came out and participated. Jon was a big help. Jay brought out a bunch of gear and lemon battery project was well received. Luis also took Zeus Robot, and had his own table.
    • Overall good turn out. Met several teachers and home-school folks that are interested in hands-on activities. Looking for content.
  • 501c3 Items:
    • Receipt templates have been created and are available from the BOD
    • Questions raised about the documentation requirements on our end for equipment donations. And ownership and disposal considerations. (There is an open question about the 2nd Laser Cutter)
    • 2nd laser cutter donated to the space
    • Jay still working on automated donation receipt to be issued for donate.themakerstation.com
    • We still need to figure out how much (what percentage) of membership dues can be tax-deductible? We should inquire with Tellus to see how they manage their membership dues.
    • We did secure both Slack non-profit as well as Amazon Smile, and also Google G-Suite business account
    • Does meetup.com offer reduced fees for non-profit?
    • We still need to pursue the Ikea donation program. Alan raised hand to help submit the application
  • Financial Report:
    • Chris/Treasurer not attend today. Assuming no significant changes
  • Membership Report:
    • Tanju didn't have time/make time for a report this month
    • We've lost one member over past month, need to reach out to inquire about reason. Previously lost a member the that had joined for only one month but she did reply that she dropped due to moving out of town
    • Still need to develop new-member welcome/onboarding package beyond the welcome letter. Alan suggests a quick survey to ask new member about their interest to try point them in the right direction, introduce to existing member with similar interests
    • We did get an inquiry about buying a gift membership for 3 mo Dec-Feb, we said yes and are manually managing this at this time. We do need to think about offering more formal gift membership option.